Productivity Office Tools

Productivity Office Tools you can use to get more done.

We all need to be more productive. Experience and focus get your projects done. Speed up by using good business tools to produce effectively. Below are some of my favorite computer and business tools to save you time.

Cardscan – Why type contact information when you can just scan it in with over 95 percent accuracy? I have over 1,500 contacts and could not maintain this data base without this software and scanner. Customer service is great, and the best thing is the Accucard service which is included. All your contacts are backed up on a secure website, and they are contacted every 6 months to

Laptop / Dell – Why not work other places than your desk? Portability is wonderful. Yes, it cost more. Yes it is riskier because you can drop it. It is worth it. I buy refurbished Dell’s to save money. Laptops are also more likely to have problems, so buy the service program where they come to my office if needed. You can buy HP and other brands with good service from Circuit City, and Circuit City covers battery replacement which is costly.

MemoryTen – Add more RAM to your PC. All these new software, the internet, required anti-virus, and anti-spyware programs use slow down machines that are a couple years old or more. RAM really speeds up your programs, internet surfing, and life and is the best dollar to dollar investment. Have upgraded 4 machines myself, two desktops and two laptops. It is an amazing simple do it yourself project for most people. Go to MemoryTen http://www.memoryx.net/ and find out exactly what you need.

Flash drives – Take your in process work with you in your pocket. Very fast transfers between other computers. Back up your work in process when traveling. 1 gigabyte is around $8 – 12 and falling. Only burn disks to send to clients.

Gmail – Google email is accessible anywhere you have an internet connection. Best spam filter out there, go through the spam folder and teach it who your friends and newsletters are. Higher security maintained with no personal effort. I download my gmail to Outlook for convenience, and keep a back up copy on Google’s server. Was able to recover all my messages quickly after a hard drive crash. Used with Cardscan to get my contacts back was able to recover quickly.

Carbonite / External Hard Drives – Been through 4 hard drive failures and upgrades over the years. You can’t afford to lose your data. Carbonite backs up your computer to their servers. Your data is safe in case of theft, fire and hard drive failure. Works when computer is idle so it does not slow you down. Also have a local backup like a external hard drive. Why? Because if something happens it will take hours to download data from a server. You can plug in an external hard drive in another computer and get back to work quicker. Seagate, Western Digital, Maxtor, Iomega and Simple Tech are reputable companies. (Note to Seagate marketing, put your name on the product so I what I have)

Blogger.com – How I bring you this blog. I write in Word and post here. My spelling is too poor to type here. Overall very simple to use so you just write.

PDA is old school, but I find not having to pull out the laptop or find another computer is priceless. Cell phones are taking over this function and it is a good marriage. Neither will ever totally replace my favorite business organizer, a Steno pad.

Steno Pads – simple notepads eliminates loose post-its, scrap paper, envelops picking up phone numbers, addresses, ideas, and plans. It is easy to chronologically find what you have not transferred into your electronics. Consider Sir Richard Branson manages 150 – 250 companies at a time with large pads of papers. He does not use computers, but plans marketing and projects. Also like 8 x 10 inch 70 page spiral notepads for a larger size pad.

Skype / Google Talk – If you make lots of calls or travel overseas, Skype is a great way to stay in touch. Google Talk looks like it is easier and simpler to use, but have not tested it yet. Still trying to get my father to install Skype, maybe we can figure out Google Talk easier.

PCWorld.com – Where to get technical advice? PC World is usually on the cutting edge. Great reviews and software downloads. CNet, and Forbes are good places to find out what is practical to use.

Ebay / Buy It Now –I like shopping for bargains, but if you want to know what something costs at a discount this is a great place to start. Then shop Yahoo, Google, Buy.com and other places for better deals online. But Ebay often has great deals on software. Just make sure the software is able to be registered legally.

I promised good tools. Now it is up to you to take action and get what you need. I recommend once a week maintaining your systems (computer and otherwise). Install one of these suggestions a week until you have incorporated what you want into your life.

September 11th and Everyday

We remember those who died in the attacks on New York and Washington. They were victims of attacks on the United States by evil people who wish to destroy us. Al Qaeda started World War III by attacking any western nation they can.

The World Trade Center was targeted (twice by the way) because they thought if you destroy a Wall Street finance center, you will destroy or damage the American Economy. America would be too weak to respond.

The Pentagon was also targeted because it is the headquarters of US military, and they wanted to slow our response. They feared the military, but think of us as a weak enemy. Based on our response to military losses in Somalia, they think we would quit after the loss of a few soldiers. Take out our headquarters, and no one would stop them.

The reality is the leaders of Al Qaeda are older, educated and dedicated to destroying anyone in the way of their vision of an Islam led world. Al Qaeda is targeting Christians, Catholics, Jews, Hindus, Buddhist and other Muslims who do not believe their distorted interpretation of the Korean. They kill randomly with bombings, mass attacks, and wipe out innocent families for their convenience and security. Parts of Iraq has woken up due to the number of Iraqi’s who have been victims of Al Qaeda murders, and areas of Iraq are coming to us for help ridding themselves of this evil.

Remember 9/11. Remember Pearl Harbor. Remember the Maine. Remember the Alamo. One if by Land, and Two if by Sea. History has taught us winning wars takes persistence, sacrifice and dedication. We have been in Bosnia over 15 years to insure peace. In Korea 54 years. In Germany and Japan for over 60 years. Al Qaeda wants to take over every country possible. The world needs to step up and help contain this enemy of religious freedom with us.

The best strategy for this ongoing World War is to enlarge our military now, to prepare for the long battles remaining, and to remain determined to win over evil. That is how we will succeed remaining free.

Ways to Have a Better Life

It is hard to separate work and life, and you are better off with an integrated life. The suggestions here will help you live and work at a higher level. The benefits of these ideas may be immediate from trying them. Others will have long term rewards.

Talk about what is good – Focus on the great to the nice parts of life to have better perspective when difficult times come.

Look for the good in people – Yes we all have flaws, but you will enjoy people more when you see their strengths and heart.

Talk with friends and family – Be with people who love you regardless of the stupid mistakes you will make. And love them unconditionally.

Hang around with positive people – Why not find people who enjoy life if you want to live life fully?

Work hard and work smart – Action is the tool that makes things happen. But we all have the same 24 hours a day. The people who get things done, do things in common. They think, visualize what they want, plan what to do in small steps, and then take action by priority. They do not do it all themselves, but build a team and delegate to be productive. They continually learn, and improve by reading, listening to seminars and making mistakes.

Volunteer and serve others – Our purpose in life is to help others, not to take from the world selfishly. “It is not about you!” [Rick Warren’s Purpose Driven Life]

Work with your gifts – We are all naturally good at some things. There are things you care about more than other people. Why not use what is easy for you (and not the rest of us) to make your living? A passionate employee or leader will accomplish much more in their life.

Let little things go – There are plenty of little things that you will not care about in about 2 seconds, 2 minutes, 2 hours, 2 days, 2 weeks, 2 months nor 2 years. If you will laugh at this later, why not laugh now?

Stop thinking depressing thoughts – Do a “Brain Interrupt”! After 10 to 15 minutes, I catch myself, and say time to stop. Whatever it is, it will not be the end of the world. Tomorrow will come in spite of everything. Most events resolve themselves in a few days or weeks. This is easier if you are religious and can give it to God.

Laugh daily – Especially if you can laugh at yourself. You will always be entertained.

Journal your life –Write down the good and the less than perfect. See what you learn from the day, and really enjoy the successes. Lessons from mistakes are better learned without beating yourself up. Write a little down, let it go, and get on with your life.

Limit the news – Too much negativity and sensationalism will affect your attitude. In the 24 hour cable news world, “everything” is a crisis Now! To be honest, most events are not the end of the world. Keep your perspective.

Limit your vices / Moderation in everything – Too many people mess up there life with drink, drugs or sex. You want to be the person who can have fun sober, and the dependable person worth someone spending their life with you. Be moderate in moderation. A rare excess of exercise, food, drink or fun is wonderful.

Choose to Enjoy life – Life still has hard days, but then you can find joy everyday if you choose. Try it.